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The Organize function is used to search for emails that meet your search criteria and then add a label to them identifying them for use in backing up or for trashing them. One of the key things to remember is that when using the Organize function the number of email conversations per label is set by you and has a maximum size of 100 email conversations in a single label.

If you only want to backup specific emails you need to create a label with those emails and then use the Backup function to back up that label to the Google Drive.

1)                 Go to your Gmail account.

2)                 Click on More in the lower left corner.

3)                 Click on the blue words “Create new label”

4)                 You should see a box appear asking you to name the label. I am writing TEST in the ‘label name’ box.

5)                 Then I am select Create 

6)                 First go to the Backup function and select a label to back up. Next, type in a report title. Now select “Browser Viewable (HTML)” in the Backup File Type box.

7)                 Click on the Submit button and run the backup function to completion.

8)                 After completion, go to your Google drive and click on the folder         _!Do_Not_Remove!_Skedidity > _!Gmail_Backup!_ > Backups >Open With Browser. Inside the “Open With Browser” folder you will see one file.  

9)                 Click on the file. You should see a screen that looks like a lot of gibberish text.  


11)              Scroll your mouse over the text, a black box should appear at the top of the screen.

12)              Click on the download button.  

13)              You should see your document downloading in the lower left hand corner. Click on it.

14)              This will open your document in another window!

15)              That is it! You’re all done! Now print it and you’ll notice that the backup looks really nice. Printing it from Chrome (the browser Skedidity is designed for) creates a really nice looking report.

While these folders may seem a little oddly named, each one has a specific purpose.

1)      The _!Gmail_Backup!_  folder is where all your files of backed up email content are stored. NEVER  rename the  _!Gmail_Backup!_ folder, or ANY folders within the  _!Do_Not_Remove!_Skedidity folder otherwise Skedidity may cease to operate normally.

2)     The folder Archive_Reports contains the spreadsheets created when the options Trash Emails in Gmail Archive Older than specified time and Create Spreadsheet showing archived messages moved to trash are selected in the Cleanup function.

3)     The SPGM_Files folder is a folder that you SHOULD NOT TOUCH. The files in this folder are used by Skedidity in the running of the app. SPGM_Files stands for Skedidity Program Files.

4)     The Trash_Reports folder holds spreadsheets created in the Dispose function when you have selected the options Trash files past their delete date and Create a spreadsheet showing backup files moved to trash.

1) Skedidity was developed to run in the Google Chrome Browser using only using only the email app Gmail

2) You need to know what a Gmail label is

3)  Skedidity currently works with email conversations versus individual emails

4) You NEVER have required fields. Every Skedidity function gives you a lot of options to select from. You can choose to use all of the options, or none at all

5) Sometimes it takes Google a minute or two to catch up with Skedidity. So if you do not immediately see your results. Wait a minute or two, then refresh the page and your results should be there.  

Click on Chrome’s refresh button on the upper left hand corner of your screen. It should look like a circular arrow.

Once you click the browser’s Refresh button, Skedidity will reload and you will see the Skedidity home screen again. If Skedidity was previously in the middle of processing your request, then when you click on the function you were previously using a message pops up asking if you would like  to start where you left off. Select Ok to continue. Next, scroll to the bottom the page and click Continue Previous Session so Skedidity can continue processing your request where it left off during the previous session.


A conversation is a string of emails back and forth that have the same subject as the original email.

Skedidity works with email conversations versus individual emails.

All functions in Skedidity have a corresponding tab button on the top of the page to jump to that function. These buttons are: Organize, Backup, Cleanup, Dispose and Help.

As for Labels, they are a lot like folders on a computer, but unlike folders, an email can belong to many labels. Labels are the structure around which much of Skedidity exists. In Gmail, labels are by default, on the left hand side of the screen, under the "Compose" button.

If you stop Skedidity in the middle of running, you may find in your account a label called "InBackupProcess14". You don’t need to do anything here. If having the label annoys you, simply delete it. Another label created by, and used by, Skedidity is "SAPP_Trashed". This label is used to track emails that have been identified for trashing using Skedidity functions.

In order to delete a label within Gmail you need to first highlight the label by resting your cursor over it. A gray box should also appear on the lower right side of the label. This box should contain the full name of the label. It may also contain a number on the right hand side of the name, in rounded brackets, indicating the number of conversations within the label that have unread emails. From here, you want to click on the downwards arrow next to the highlighted label. After clicking the arrow, you should see a box appear. You then want to click on the Remove label button. You will then be asked if you want to remove the label from the email conversations. Select Delete here. 

1)      Go to your Gmail account.

2)      Click on More in the lower left corner.

3)      Click on the blue words “Create new label”

4)      You should see a box appear asking you to name the label. Write a name in the ‘label name’ box.

5)      Select Create.

A label underneath of another label is called a "sub label" and is just a way of organizing information better. Instead of having 100 emails in one label, one can create the main label, then have 5 sub labels each with just 20 email in them.